Administrative Coordinator

Exeter, PA

Leonard Workforce Solutions is recruiting an Administrative Coordinator (General Administration) for our client, designBLD in Exeter, PA.

Learn more about designBLD here: https://www.facebook.com/designbld/

This is a full-time, ON-SITE position, which offers a very competitive compensation package (salary + benefits).

Key Responsibilities

• Support project managers, leadership and other staff with scheduling, meeting coordination, meeting minutes, day-to-day administrative tasks, email management and task completion / management

• Prepare agendas, meeting notes, reports, project trackers and project documentation

• Organize digital files, contracts, and project records; manage communication with clients, vendors, and internal teams

• Maintain project tracking systems and deadlines; help keep projects on schedule through follow-up

• Assist with proposals, document formatting, and quality control

• Support project kickoff, milestone tracking, and closeout

• Help develop workflows, checklists, and SOPs; assist with rolling out new software, AI tools, and automation

• Other duties as assigned

Qualifications

• Strong organizational, multitasking, and deadline-management skills

• Proficiency in Microsoft Office (Word, Excel, Outlook) and Bluebeam; Smartsheet experience a plus

• Comfortable learning new software and AI-based tools, with genuine interest in process improvement

• Excellent communication skills; team-oriented, proactive mindset

• Prior admin, office management, or project coordination experience preferred

*** Interested candidates should email their resume and a short note/email outlining their interest and qualifications to Bill Leonard at LeonardWorkforceSolutions@gmail.com