HR Coordinator / Office Assistant

Lackawanna County

Leonard Workforce Solutions is recruiting an HR Coordinator / Office Assistant (DC Administration) for my client, a fast-growing distribution and warehousing company in Lackawanna County.

This is a full-time, ON-SITE position. The typical hours are M-F, 9AM to 5PM, but some scheduling flexibility is needed to meet business needs.

The starting wage rate is $23 - $26/hr. + amazing benefits.

Essential Duties and Responsibilities:

  • Recruiting and Onboarding:

    • Assist with the full-cycle recruitment process, including posting job openings, screening resumes, scheduling interviews, and conducting initial phone screenings.  

    • Represent the company at recruitment events in the community, including at high schools, colleges, PA CareerLink etc.

    • Coordinate, conduct and participate in interviews, ensuring a positive candidate experience.

    • Prepare offer letters and other onboarding documentation.

    • Facilitate the new employee onboarding process, including conducting new hire orientations, collecting necessary paperwork, and ensuring a smooth transition into the company.

    • Maintain accurate and up-to-date recruitment and onboarding records.

  • HR Support:

    • Assist employees with basic HR-related inquiries regarding policies, procedures, and benefits.

    • Maintain employee records and ensure data accuracy in HR systems.

    • Support the administration of HR programs and initiatives.

    • Assist with the preparation of HR-related reports and presentations.

    • Maintain confidentiality of sensitive employee information.

  • Office Administration:

    • Provide general administrative and clerical support, including managing phone calls, emails, and correspondence.

    • Maintain office supplies and place orders as needed.

    • Organize and maintain office filing systems and ensure efficient record-keeping.

    • Schedule meetings, appointments, and conference calls.

    • Assist with office organization and maintain a professional and welcoming environment.

    • Support with travel arrangements and expense reporting.

    • Perform other administrative tasks and projects as assigned.

Qualifications:

  • Associate's or Bachelor's degree preferred, or equivalent combination of education and relevant work experience.

  • 1-2 years of professional work experience ideal but not necessary.   

  • Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.

  • Excellent communication skills, both written and verbal, with a professional and courteous demeanor.  

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).  

  • Ability to handle sensitive information with discretion and maintain confidentiality.  

  • Strong attention to detail and accuracy.  

  • Proactive and resourceful with a willingness to learn and take initiative.

  • Ability to work independently and as part of a team.

  • A positive attitude and a strong work ethic.

  • Must be willing and able to work in a fast-paced office and warehouse environment.

*** Interested parties should email their resume and a brief email/note of interest to Bill Leonard at LeonardWorkforceSolutions@gmail.com

STATUS: Recruiting